Here are tips using the latest Xerox product features and functionalities to make your office more sustainable.
Use a print driver that makes sustainable printing easy. Adjust your print driver default settings to automatically print on both sides of the sheet. Deselect the cover sheet and you’ll avoid printing a sheet unnecessarily. If you want others to know it’s your print, select the watermark option and you can place your initials or some other identifier on the sheet in a conspicuous fashion.
Select energy-efficient printers and multifunction printers that bear the EPA Energy Star and EPEAT eco labels. Products carrying the EPEAT logo meet Energy Star and additional criteria covering every stage of the product lifecycle – design, manufacture, supply chain, use phase and end-of-life.
Verify the authenticity of your toner cartridges. Counterfeit toner cartridges are difficult to distinguish from Genuine Xerox cartridges. Counterfeit cartridges are a combination of refilled/remanufactured and brand-new third-party cartridges boxed in replicas of Xerox® original packaging. Unlike Xerox, counterfeiters have no regard for the quality, reliability, or safety concerns that bogus cartridges pose.
Engage your employees in fun ways using the Xerox Print Awareness Tool. The tool raises employees’ awareness about the impacts of their printing decisions and can communicate office “news” using the customizable posting feature.
Go carbon neutral. Print ReLeaf plants a precise number of trees based on your paper consumption, helping to offset the GHGs associated with printing.
Use scanning to enable digital workflows. By turning manual, paper-based processes into efficient, digital ones, you’ll save paper, time and money and reduce the number of errors. With Xerox ConnectKey you can even convert paper documents to an MP3 audio file you can listen to.
Use the Green World Alliance recycling program, which prevents millions of supply items from entering landfills each year. You can even consolidate returns of five to 30 used supply items in a single box and ship them to us.
Transform your paper documents into flexible, more usable Word or Excel formats with Xerox ConnectKey Apps. Translate them into other languages. Turn printed documents into digital resources. Easily scan, and immediately archive and retrieve information. To make critical content accessible and searchable, your MFP can route documents through your network directly to its end location, whether locally or in the cloud.
Implement secure printing to hold print jobs at the device until a user enters a PIN to claim them. A time-out feature deletes unclaimed jobs preventing forgotten prints from piling up at the device.
Look for pre-owned or remanufactured equipment produced to meet original factory specifications. It’s tested and checked by Xerox technicians and comes with a warranty. Buying remanufactured saves you money, and saves millions of pounds of material from entering landfills.
Back to basics – copy features
By Cheryl Otstott
Let’s talk about a couple of features used in the basic copy function of Xerox copiers and multifunction printers – Edge erase and Image shift.
These layout adjustments help to give you the highest quality copies possible by adjusting some of the edge and alignment issues you might encounter if you use a less than perfect original.
The Edge Erase will allow you to erase marks on copies that are made by punched holes, staples, headers, footers and any other stray marks in the margins.
By modifying the edge deletion parameters, you can eliminate those unsightly marks, so your copy will look clean and show no evidence of the holes or staples.
With the edge erase feature you can choose All Edges which will produce a consistent margin erase on all margins from 0mm to 2mm in size.
The Individual Edges independently erases each margin in differing amounts between 0mm to 2mm. The Individual Edges feature gives you more flexibility; you can choose top, bottom, left or right and repeat the setting for two-sided copies. Below shows the Edge Erase screen, your screen may look a little different depending on the model of the machine you are using.
The Image Shift feature is a layout adjustment feature that will allow you to auto centre the copy or adjust the image shift independently using the margin shift or the present shift right / left and shift up / down features.
The image can be shifted in an amount from 0mm to 2mm. Copies can also be made with a margin added to the top, bottom, left, or right. When making two-sided prints, the shift position can be set for both side one and side two. The image below shows the Image Shift screen, again your display may be different it will depend on the model machine you are using.
To find the instructions for using these features on your machine access the support page for your model and then search on edge erase or image shift. Try incorporating these features next time you have a less than perfect original that you need to copy. You will be surprised at how much better your copy will look.